Executive Assistant

Job Overview:

We are seeking a strategic and proactive Chief of Staff (CoS) to act as the right-hand person to our CEO. The CoS will ensure effective cross-functional coordination, streamline business operations, and contribute to strategic planning. The ideal candidate will have exceptional business acumen, strong leadership skills, and the ability to make a significant impact on our organization.

Key Responsibilities:

• Ensure alignment across departments and projects while maintaining a comprehensive view of company operations and fostering regular manager communication.
• Serve as a strategic advisor to the CEO, offering data-driven insights for decision-making and contributing to complex problem-solving and high-level strategy.
• Attend CEO meetings, document discussions, and ensure efficient execution of decisions across all teams.
• Support CEO in aligning personal and professional objectives with company goals to ensure coherence with the broader mission.
• Manage CEO's tasks, prioritize responsibilities, and optimize calendar to enhance focus on high-level strategy and organizational growth.
• Create and analyze data-driven dashboards and reports using excel and BI tools to track progress, providing actionable insights for informed decision-making.
• Lead and support special projects, ensuring alignment with company mission, vision, and aiding in achieving personal and business goals.

Qualifications:

• 2 - 6 years of leadership experience, with a deep understanding of business functions including technology, HR, finance, and advanced proficiency in Excel and data analysis tools.
• Demonstrated leadership skills include influencing teams without formal authority, adapting to shifting priorities, and thriving in fast-paced environments.
• Analytical mindset with the ability to see patterns and contribute to strategic planning.
• Possess excellent communication skills for effective interaction across all organizational levels and adept at managing multiple projects, prioritizing tasks, and ensuring seamless progress.
• Proactively identifies issues, initiates innovative solutions, and demonstrates initiative without requiring explicit direction.
• Demonstrate initiative, challenge CEO perspectives, and provide fresh insights, embodying proactive, detail-oriented approach.

Join us and kickstart your career with All Time Design!